Examples of how to indicate scheduling preferences and constraints
Applying to participate in a particular workshop
Dr. Brane is applying to the workshop, String Theory and Symmetry, which runs from Sunday, July 15 to Sunday, August 5, and thus is three weeks long. She would like to participate for the full three weeks. She double checks her schedule to make sure she can arrive by Monday, July 16 and does not have to leave before Friday, August 3. She therefore puts length of stay as 3 weeks and "P" (preferred) for the weeks of 7/15, 7/22 and 7/29.
Prof. Halo is applying to the workshop, New Ideas about Dark Matter, which runs from Sunday, June 24 to Sunday, July 29, and thus is five weeks long. She has an invited talk at a conference in Germany on Monday, June 25. She therefore must put I for the week of 6/24. She would like to participate for 3 weeks. She would prefer these to be the last three weeks of the workshop so she can be home for a week in between the two trips, but is willing to be flexible and fly directly to Aspen from Germany since that will increase her chance of being admitted. She therefore puts "A" (acceptable) for the week of 7/1 and "P" for the weeks of 7/8, 7/15 and 7/22.
Dr. Invariant is applying to the workshop, New Insights into Topological Insulators, which runs from Sunday, June 17 to Sunday, July 15, and thus is four weeks long. Dr. Invariant has just published a paper on topological invariants that everyone at the workshop will want to talk about. However, he shares the responsibilities of caring for two preschool-age children with his partner, who is working at a start-up company. The partner can rearrange work commitments enough to be able to take full responsibility for the kids for any one of the four weeks of the workshop, but not longer. He therefore puts preferred length of stay as 1 week and "P" for the weeks of 6/17, 6/24, 7/1 and 7/8. He writes in the comments box, "Because of personal commitments, it is impossible for me to attend the workshop for longer than one week. However, my recent work on topological invariants is central to the topic of the workshop, so I feel that even a one-week stay would be beneficial."
Applying to participate in a working group
Puzzling experimental data that was announced at a conference in the fall led Dr. A, Dr. B and Prof. C to a discussion that generated some interesting ideas. This topic is not included in the workshops for the summer program. Dr. D and Prof. E provide some additional needed expertise. This group of five would like to work on these ideas together at the Center for three weeks, so they all put preferred length of stay as 3 weeks. After comparing schedules, they find that there are only two 3-week periods in the summer session during which the whole group can be together at the Center, so they all put "P" for those weeks. For both 3-week periods, the week before and the week after are impossible for only one of the five participants, so they agree to increase their scheduling flexibility by having the four who can be at the Center put A for those weeks, and the one who cannot, put "I" (impossible). For the remaining weeks, they all put "I."
Applying for individual research
Prof. Tensor is working on a review article for Reviews of Modern Physics in the field of condensed matter physics and needs to focus on digesting and synthesizing the literature and ideas she has assembled. Three weeks of intensive work, free from distractions, would be enough to get the article finished by the deadline. She is going to a conference in Japan in the first week of June, but is otherwise free the weeks of the summer program. She puts preferred length of stay as 3 weeks, and puts I for the weeks of May 27, June 3 and June 10. Because it would be useful to be able to consult condensed matter colleagues, she checks the workshop schedule and puts "P" for the weeks of the relevant workshops for which there is not already an "I," and puts "A" for the remaining weeks of the summer session.
Applying to participate in two workshops
Dr. Blackhole's work is relevant to the workshop, String Theory and Symmetry, which runs from Sunday, July 15 to Sunday, August 5 (3 weeks), but she also has interests relevant to the workshop Quantum Information, which runs from Sunday, July 29 to Sunday, August 19 (three weeks). She would ideally like to attend for three weeks, from July 22 to August 12, to participate in both workshops. She puts String Theory and Symmetry as her first choice workshop, Quantum Information as her second choice workshop, length of stay as 3 weeks, and "P" for the weeks of 7/22, 7/29 and 8/5. To increase scheduling flexibility, and thus her chances of being admitted, she puts "A" for the week of 7/15, as a three week stay starting that week would still give her one week overlap with the Quantum Information workshop. She writes in the Comments box: "My main work is relevant to the workshop, String Theory and Symmetry, but I also have interests relevant to the workshop, Quantum Information, so I would like to schedule my 3-week visit to include the week of 7/29 when these two workshops overlap, and if possible, also the week of 8/5, so that I would be present for two weeks of each workshop."
"I found the ACP grounds itself to be extremely conducive to thoughtful work, whether lively discussion with colleagues or solitary study. The preponderance of chalkboards and discussion space was also great for spontaneous discussion and explanation."